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replace.me › archives › /12/05 › show-word-comments-in-b. I am trying to add comments to a Word (Mac) document and they keep appearing in a navigation/reviewing sidebar instead of in balloons.

Using Tracking and Reviewing Features in Microsoft Word | Tutorials | UMass Lowell


In Word, you can use comments to add notes to the document content. Comments are saved with the document and travel with the document if you share it with others. Comments are especially useful in the editing and reviewing process of a Word document.

When finished, all comments can easily be deleted. Word has a number of built-in tools dedicated to comments. In this article, you will learn how comments in Word work and how to use the comment tools. The basic information about comments applies to both the built-in comment functionality and the functionality of the DocTools CommentManager add-in. Part of the information in this article also applies to Word and earlier versions but the comment tools and the ways to access them differ.

In case of Word for Microsoft , see the notes below about Modern Comments. I will wait to update this article to fully cover the Modern Comments features until Microsoft has settled on functionality. So far, the functionality is changing too often.

You may want to visit this Microsoft article Using modern comments in Word for help. If you have been using comment in Word for years, and if you are using Word for Microsoft , you may have experienced that the comment features in Word have changed. Back in the start of , Microsoft introduced what they call Modern Comments. Modern Comments work quite differently than comments in Word have been working for years.

Microsoft now refers to the old comments as Classic Comments. As of July , Microsoft may still not have rolled out Modern Comments to all users. The rollout has been quite slow. I did not see Modern Comments in my version of Microsoft , Current Channel , until in the spring The switch to Modern Comments has frustrated many users and made many users angry. I agree with those users. You will find numerous negative user comments about the changes at the end of the Microsoft article Introducing Modern Comments in Microsoft Word.

Microsoft has listened and some improvements have been made. However, I still find Modern Comments extremely inefficient to work with compared to Classic Comments. Also, Modern Comments still have lack of functionality compared to Classic Comments. Many users have requested a way to revert to the old comment features, Classic Comments. Microsoft has introduced a temporary option in Word that lets you turn off Modern Comments and revert to Classic Comments.

Unfortunately, we must expect that the option will disappear some day. This will revert to the old comment features. The change of the setting does not take effect until you have restarted Word. Unfortunately, I experienced that many features in the add-in didn’t work with Modern Comments. As of Jun, I released version 3. In addition, the add-in lets you review comments in Word from one place, rank comments by importance, extract all comments to either Word or Excel, create inline comments for instructions and help, etc.

DocTools CommentManager add-in is completely compatible with Word’s own comment features. Figure 1. The built-in comment tools in Word are found on the Review tab.

Word lets you add two levels of comments. First-level comments and replies to first-level comments. You can add first-level comments in Word either via commands in the Ribbon or by using a keyboard shortcut. To can add a reply to a comment directly from the comment. Read on below. Word lets you view documents in a number of ways. In relation to comments, Print Layout view gives you the best overview.

To insert a comment in Word:. Note that pressing Esc will select the text you marked in step 1 above. If you have DocTools CommentManager , pressing Esc will position the insertion point after the scope you selected, ready for you to continue typing without first deselecting the comment scope.

A comment can be edited by anyone who has access to edit the document and not only by the original author who inserted the comment. Figure 2. A new comment has just been added, ready for typing comment text. Note that if Simple Markup is selected in the Tracking group on the Review tab, the commented text comment scope will only be marked by a color when you have selected the comment in the markup area.

If your document is in Draft view instead of Print Layout view, the comment will appear in the Reviewing Pane. Figure 3. By default, Word shows pictures by comments. You can turn off the pictures. Pictures are turned off in all the following illustrations in this article. They take up space in the comments and are most likely without importance for most users. Replies to comments are indented below the comment to which they belong. You can add more replies to the same comment. All replies will appear on the same level — they will all be shown as replies to the first-level comment even if a reply is actually written as a reply to another reply.

Figure 5A. Click the Reply icon to add a reply to an existing comment. Figure 5B. A new comment has been added as a reply to an existing comment. If a page has too many comments for Word to have room for all the comment text, the comments will be collapsed. A comment will expand when you click the comment. Only if you view comments and revisions inline or in the Reviewing pane, or if you switch to Draft view or Outline view, numbers are shown together with the author initials.

Syntax for comments numbers shown inline: NN , where NN are the initials and the index number of the comment, counted from the start of the document. Example: LF5. You will not be able to see on the number whether a comment is a first-level comment or a reply to another comment. Back to Table of Contents. Word lets you mark a comment as resolved. This will change the font color s of the comments to a pale look. Marking comments as resolved may help you keep track of which comments still need attention.

The Resolve icon changes to Reopen. If needed, you can turn off the resolved status again by clicking Reopen or by right-clicking in the comment and selecting Reopen Comment.

You may experience that the Resolve icon and the Resolve Comment command are grayed out, indicating that the commands are disabled and cannot be used.

To find out why this happens and how to solve it, read on below. The Resolve feature was introduced in Word The Resolve feature is grayed out under the following conditions:. You can convert the document to allow all features in you Word version to be available. Use one of the following methods to update the document to your version of Word. This will enable the Resolve feature:. For examples, the widths of tables created in Word and earlier may change when converted to Word format or later due to changes of how cell margins are handled.

Bottom-left part of Save As dialog box – turn off Maintain compatibility with previous versions of Word to convert the document to your version of Word. This allows newer features to be used. Word does not have a built-in feature for removing all resolved comments in one operation. You need to go through all the resolved comments and delete them one by one. Note that the DocTools CommentManager add-in lets you delete all resolved comments with the click of a button.

For details, see How to delete resolved comments in Word. See Figure 4B below. If you have selected to show comments and revisions inline in the document, Word shows initials in the comment reference.

You can also get access to the user name and initials via the Track Changes Options dialog box. Figure 4A. You can get access to the user name and initials settings via the Change User Name button in the Track Changes Options dialog box. See the illustration below.

Figure 4B. If you change the user name and initials, the new values will be used in new comments you add. It will not change the name and initials in existing comments. The currently defined user name and initials are also used in insertions, deletions, and formatting changes made while track changes is turned on.


Microsoft Word – Show Full Comments – Microsoft Community

replace.me › archives › /12/05 › show-word-comments-in-b. I am trying to add comments to a Word (Mac) document and they keep appearing in a navigation/reviewing sidebar instead of in balloons.


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